If your wedding venue has an experienced team on-site, do you really need a wedding planner or day-of coordinator too? It’s one of the questions we hear most often from couples. While venue staff and wedding planners work closely together to create a seamless wedding day, their responsibilities are very different. We’re breaking down who handles what—and why having both teams in your corner can make all the difference.
Choosing your wedding venue is one of the biggest decisions you'll make during the planning process and there's a lot more to consider than whether you love the space. After years of helping couples plan weddings at Warren Place Venue, we've found that a few simple questions can make a big difference in understanding exactly what you're booking. From what's included in your rental to vendor policies, guest capacity, and ceremony options, here are four questions we recommend asking every venue before signing a contract.
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Navigate the path to your dream wedding effortlessly with our concise planning timeline! From booking your date at Warren Place Venue to saying 'I do,' this checklist outlines each step along the way.
Let's make your journey from 'Yes' to 'Happily Ever After' a breeze!
Complete online event questionnaire
Sign contract
Pay 50% deposit for building rentals
Send design inspiration to Emerald (in-house decor coordinator) + fill out rentals questionnaire
Schedule a date/time for your family to stop by + see the venue spaces
Schedule design consultation with Emerald - we suggest that you book your licensed caterer, DJ, and florist (if you’d like real florals) before this meeting
Schedule rehearsal date/time (if applicable) during design consultation
Bussing + water service - please confirm whether caterer or WP staff will be handling these services
Approve rentals proposal - please complete within 1 month of consultation
Pay 50% deposit for decor rentals
Finalize guest count
Touch base with Emerald regarding rentals to make any changes needed
Send designated venue coordinator your day-of timeline + vendor list with contact information
Schedule final walkthrough with your designated venue coordinator (generally 2-4 weeks from event date)
Pay final payment for building rentals - due 30 days before event date
Pay final payment for decor rentals - due 14 days before event date
Final walkthrough with designated venue coordinator
If your ceremony is outdoors, please make arrangements for inclement weather by the Wednesday before your event date
